Raise a purchase order in the field, match it against the delivery and supplier invoice, then push it as a draft bill — without touching your accounting software.
Proper 3-way matching is a $499+/mo add-on in most procurement tools. This plugs straight into the Xero or QuickBooks you already pay for, for $39/mo.
Nothing is posted to your accounts until you approve it. Bills are always created as drafts in Xero, QuickBooks, or Sage. You review and approve inside your accounting software before anything hits your payables.
Your accounting software handles bills well — but it doesn't control what goes into them. Native PO features in Xero and QuickBooks are 2-way only: PO creates a bill, nothing more. There's no delivery confirmation step, no invoice discrepancy check, no way to stop a short delivery getting paid in full. This app adds that layer without replacing anything you already use.
Raise a purchase order from your phone while standing with the supplier. Add line items, quantities, and notes.
Match the incoming supplier invoice to your PO. Any discrepancies are flagged before you approve payment.
One tap sends the matched PO as a draft bill into your accounting software. Supplier contact created automatically.
Create purchase orders from the job site on any device. Attach photos of delivery dockets or supplier quotes.
Match PO, delivery docket, and supplier invoice. Discrepancies flagged before payment approval — catches short deliveries and invoice errors.
Bills land in Xero, QuickBooks, or Sage as drafts via official APIs. Nothing is posted until you approve it.
Suppliers are created or updated in your accounting software automatically when pushing bills. No double entry.
Assign PO costs to jobs. Materials cost rolls into your per-job profitability dashboard.
Configurable approval thresholds. Orders above your set amount require manager sign-off before the PO is sent.
One flat price per company. Unlimited users, unlimited purchase orders — not per-seat like the big procurement tools.
No. Xero's native purchase orders are 2-way only — a PO can be converted to a bill, but there's no step to confirm delivery or match a supplier invoice against what was actually received. This app adds that receipt and invoice-matching layer on top of Xero without replacing anything.
Nothing changes until you explicitly push a PO. When you do, a draft bill is created in your accounting software — it won't appear in your accounts payable until you review and approve it inside Xero or QuickBooks. You stay in full control.
Basic PO creation is available from QuickBooks Plus ($115/mo), but approval workflows require QuickBooks Advanced ($275/mo). Neither plan includes receipt matching or invoice reconciliation — you'd need a separate procurement add-on for that.
No — this works alongside your existing Xero, QuickBooks, or Sage subscription. It connects via official OAuth APIs and pushes data in. Most customers keep their accounting software exactly as-is.
Unlimited users at a flat $39/month per company. Unlike per-seat procurement tools that charge $48–$70 per user, your whole team — office, field, and management — is included.
The app flags the discrepancy — showing the difference between what was ordered, what was delivered, and what the invoice says. You can choose to approve anyway, reject, or adjust quantities before pushing to your accounting software.
Connects via official APIs
Bills are always created as drafts — nothing is posted to your accounts until you approve it inside your accounting software.